FAQ

Q: Can we double book the rooms in Phelps?

A: You can totally double, triple, quadruple book the space! TAs and LAs have said they had previously operated alongside others in 3525, and it wasn’t disruptive. In fact, we kind of hope that there will be multiple TAs/LAs for multiple classes occupying the spaces; they are big enough to handle that, and we’ve found the cross-pollination to be more beneficial than distracting.

If we get to where there are, let’s say, twelve course holding office hours in the same space at the same time, we might “have a conversation about that”—that has happened sometimes in the past, and it’s one of the two main reasons we are making these calendars and not just opening up the room and throwing caution to the wind. You can see how booked the space is (or isn’t) by looking at the Master Calendar of all Office Hours

Q: Can we hold some office hours in Phelps and some elsewhere or online?

A: Yes! It’s totally fine to use the Google Calendar to document office hours that are being held online only, or in other spaces such as the TA trailer, CSIL, a private lab, etc.

Q: What about keys?

A: For keys, please see the Grad Adviser in the CS Main Office. You may use this link to schedule a time https://calendly.com/ucsb-cs-dept.

Q: I’m an instructor. How do I add TAs/LAs to the shared calendar?

A: Please follow these steps:

1. Go to https://calendar.google.com and sign in.
2. On the left sidebar, under “My calendars,” locate the calendar for your course (e.g., CS130A Ofc Hrs). Hover over the calendar name, click the three-dot (⋮) icon, and select “Settings and sharing.”
3. Scroll down to the “Share with specific people or groups” section.
4. Add your TA/ULA email addresses and set their permission to “Make changes to events”. Please ensure they are not granted permission to manage sharing.